Freedom of Information Act – Public Records Request
If copies of records are requested, the fees for such copies, whether certified or not, shall be as determined from time to time by the FOIA Officer pursuant to Section 6(b) of the Freedom of Information Act. The City Clerk shall maintain a written schedule of current fees in the Clerk’s office. The fees so charged shall reflect the actual cost of copying the records, and the cost of certifying copies, if certification is requested.
In the event that a request to inspect City Records is denied by the FOIA Officer, the denial may be appealed to the Public Access Counselor of the State of Illinois.
The Robinson Police Department maintains a separate FOIA policy: Robinson Police Department FOIA
Municipal Information Directory
- Police protection.
- Fire protection.
- Sewer service.
- Street and sidewalk construction and maintenance.
- Park and recreation.
Block Diagram of Functional Subdivision
The Freedom of Information Officers of the City are:
- City Clerk Sandrea Anderson – Contact at City Hall 618-544-7616
- Administrative Assistant Deanna Watson - Contact at City Hall 618-544-7616
- Officer Brian Danks - Contact at Police Department 618-544-2217
- Police Chief William Ackman - Contact at Police Department 618-544-2217
Municipal Records Directory
Any person requesting records of the City of Robinson may make such a request either in person, orally or in writing to the City Clerk’s Office located at 300 S. Lincoln Street. Such request shall be made to Mrs. Sandrea Anderson, FOIA Officer at such address and if she is not present in person, you should see the designated Deputy FOIA Officer. Another method would be by mailing, faxing or e-mailing a written request to either Mrs. Anderson or the Deputy FOIA Officer specifying in particular the records requested to be disclosed and copies. All written requests should be addressed to the FOIA officer at the address of the Clerk’s Office. If you desire that any records be certified, you must indicate that in your request and specify which records must be certified.
The fees for any such records, if the person requesting the records wishes them to be copied, are as follows:
First 50 pages, black and white, letter or legal size copies, no cost.
Additional pages, black and white, letter or legal, actual cost to $0.15.
Electronic records will be formatted subject to reimbursement for costs of recording medium.
Color copies or copies in a size other than letter or legal shall be reimbursed to actual costs.
Costs of certifying a record will be $1.00.
Records may be furnished without charge or a reduced charge, as determined by the City, if the person requesting the documents states the specific purpose for the request and indicates that a waiver or reduction of the fee is in the public interest. Waiver or reduction of the fee is in the public interest if the principal purpose of the request is to access and disseminate information regarding the health, safety and welfare or the legal right of the general public and is not for the principal purpose of personal or commercial benefit.
Cataloging and Indexing of Public Records
Types of public records:
- Appropriation ordinance.
- Tax levy ordinance.
- Receipts for revenue.
- Canceled checks.
- Sewer bills.
- Receipts for fines.
- Sales tax receipts.
- Real estate tax receipts.
- Liquor license fees.
- State income tax receipts.
- Other licenses.
- Building permit fees.
- Salary schedules.
- Utility bills.
- Municipal Code.
The categories of public records are:
- Building inspection reports.
- Administration memorandum.
- Building permits.
- City Council minutes.
- Board minutes.
- City Council Resolutions.
- Correspondence received by City.
- Correspondence from City.
- Bidding specifications.
- City maps.
- Comprehensive plan.
- Zoning ordinance.
- Personnel files.
- Office equipment.
- Capital equipment.
- Real estate.
- Legal notices.
- Newspaper articles.
- Contracts for capital equipment.
- Contracts for maintenance and repair.
- Professional consultant contracts.
- Pension fund records.
- Hospitalization records.
- Workmen’s records.
- Training records.
- Official bonds.
- City vehicles.
- City liens.
- Police Department records.
- Fire Department records.
- Street Department records.
- Sewer Department records.
- Park Department records.